Yes, but these are only short reports (one-page) submitted on a yearly basis (exceptions: SFB, NFN, DK, doc.funds), which are included with the annual accounts at the end of each calendar year and serve as proof of the expenditures.
You can download the form for the annual short report as a Word document or a PDF document:
Short report (Word) (docx, 15.57KB)
Short report (PDF) (pdf, 2.36MB)
If the deadline specified by the FWF for submitting the final report cannot be met, the principal investigator must send a free-form request for an extension within a reasonable amount of time before the end of the deadline. In this case, please contact the FWF and give a brief explanation (martina.kunzmann(at)fwf.ac.at).
The only requirement is a report at the end of the project (exceptions: SFB, NFN, DK), which must contain comprehensive information about the project’s progress and outcomes throughout the entire duration of the project.
If a final project report is not submitted, the FWF will send a one-time reminder by registered mail. If the project report is not submitted within 30 days of this reminder, the FWF will stop payment of all FWF-funded research projects of the principal investigator, as well as the processing of any new research proposals submitted to the FWF. This ban shall be lifted once the missing final report has been submitted.
In January 2019, the FWF launched an online system from Researchfish. Therefore, all projects that will end on or after 2 February 2019 are to be submitted electronically using this system. This applies for all the following FWF programmes:
The principal investigators receive an email from the FWF when a final project report is supposed to be submitted via the system. After that, Researchfish will send the principal investigator the link and the login details (the sender is admin(at)researchfish.com). If the principal investigator does not yet have a Researchfish account, one must be created via the link. Once an account has been created, it is also valid for future projects.
Please be aware that the access link is sent via an automatically generated email from admin(at)researchfish.com and thus might have accidentally landed in your spam folder. If you also cannot find the email there, you can contact the FWF (martina.kunzmann(at)fwf.ac.at) about this manner at any time. You also have the option to have the link sent to you personally. Go to https://app.researchfish.com/helpwiz/invite, select the funding agency and enter your name. After that, you can search for the project and request an access link, which will be sent to you via email.
In general, we would ask you to report on all the key outcomes of the project that have already been published. On our website, you can find a list of the common outcomes which are of particular interest in each FWF programme and the mandatory additional questions that have to be addressed:
The final report consists of the “Common Outcomes” and the “Mandatory Additional Questions” sections. Relevant information is to be provided in both sections as part of the final project report. In addition, a narrative report is requested, which can be uploaded as a PDF in the FWF Final Report section. The requirements are available for download on the page of the respective FWF programme:
In this case, we would ask you to answer all the questions in the “Mandatory Additional Questions” section. The required contents are the “FWF Final Report” and the “FWF Summaries for Public Relations”. You must at least respond to the yes/no question about whether you want to/can report or provide feedback here on the other questions, even if they do not apply to your project, so you can successfully submit the final report via the system.
Yes. It can be found here.
Yes. Please watch this short video to learn how to add staff members.
The differences in editing rights between a “Delegate” and a “Research Team Member” are as follows:
Delegate: The Delegate can edit all reports, but the information entered is not added to the Delegate’s own portfolio.
Research Team Member: The Research Team Member can edit the “Common Outcomes” section, but not the “Mandatory Additional Questions” section. The information entered is added to the Research Team Member’s portfolio and can be reused.
Please watch this video to learn how to add project outcomes.
Please watch this video to learn how to send a final report.
No.
The research documentation system only collects outcomes that have already been published. However, project outcomes can be collected up to five years after the end of the project. Unpublished outcomes can be included in the narrative FWF Final Report in Section 4 “Other important aspects”.
No, all the FWF needs for its statistics is the information in the “Mandatory Additional Questions” section. If you would like to provide additional information, or report not only on individual people, but also networks, consortia, initiatives, etc., you can do so in the “Common Outcomes” section.
In order to import publications successfully, these must first be set to visible in ORCID. Please note: Currently, publications must have a persistent identifier (DOI) in order to be imported.
No. Although arXiv itself is not available as an import function, you can still use the persistent identifier of NASA/ADS or Inspire/HEP to speed up the uploading process.
No, this only applies for peer-reviewed publications. Further information on this can be found here.
No, there are no specific requirements. It is a free-form confirmation of the research institution about the duration of the stay. Please send it by ordinary post or email to martina.kunzmann(at)fwf.ac.at. You can also attach it to the PDF of the “FWF Final Report”.
The portfolio contains all the entries ever made in the “Common Outcomes” section, which can then be reassigned at will to other projects. The portfolio can be viewed only by the principal investigator and the added Team Members/Delegates.
No, all entries can be downloaded as a single document by means of “Download Award and Outcome Data” and are then available as a doc.x file in “My Downloads”. Here, you can choose between downloading the final report you submitted or individual sections under “Live data”.
Additional project outcomes can be collected up to five years after the end of the project. An annual reminder will be sent to the principal investigators.
Since the introduction of the global budget, the FWF not only conducts an ex-ante evaluation of funding proposals, but also an ex-post review of the projects. Reviewers who had been entrusted with the original application are requested to give a final evaluation of how the project progressed and its ultimate success.
The launch of the new system has now also made it possible to submit online reviews. Reviewers receive access and read permission to the respective project and can write their respective reviews on the final report there. Afterwards, these will be made available to the PI to view and print. Only the principal investigator, the reviewers, and the FWF have access to these reviews; project staff members do not automatically receive access.
Reviewers are requested to comment on the following items:
Reviewers are requested to provide a numerical rating regarding the overall assessment of the project. This rating will be passed on to the principal investigator if the project has been approved after May 2015.
You can download the guidelines for reviewers via the following link: Review Guidelines
The summaries and previously published publications are released to the public. If the summaries cannot be made available to the public for specific reasons, you can indicate this in the system and provide an explanation.
Key data from the report (publications, scientific and scholarly studies, collaborations, and other outcomes such as patents, licenses, etc.) are reviewed on a regular basis.
The report is reviewed by one of the independent reviewers who had also reviewed the project during the submission stage. The principal investigator can examine the review in its entirety and has the opportunity to comment on it. The reviews and comments remain with the FWF.
The review of the project report is intended to provide applicants with feedback to help them assess their work in an international context and to offer them some tips for their future plans. The review also provides the FWF with information so it can continue to adapt its procedures and rules. The reviews of previously completed projects can be drawn on to help make decisions concerning any future projects submitted by the applicant. The data collected enables detailed impact analyses and programme analyses to be conducted, with which the effectiveness of the FWF’s work can be evaluated.
No, the following FWF programmes no longer have a final review: